A importância do profissional de secretariado executivo no planejamento e na realização de reuniões institucionais

Abstract

The profession of Executive Secretary, which dates back to Ancient Egypt, has evolved over the centuries and was regulated in Brazil in 1985. The Executive Secretary plays a role in the effectiveness of meetings, being responsible for functions such as scheduling, logistics, preparation of minutes and monitoring of decisions. The objective of the research was to discuss how the performance of this professional can contribute to the efficiency and quality of institutional meetings, investigating the challenges faced and the impacts of their actions in the institutional context. The research adopts a qualitative and exploratory approach, with a bibliographic review of academic sources and related legislation. Thus, the importance of the technical and interpersonal skills of the Executive Secretary, such as planning, organization, communication and use of technologies, is emphasized. The professional is essential not only for logistics, but also for facilitating communication between participants and ensuring the implementation of decisions. Effective practices are discussed, such as clearly defining the agenda, calling meetings in advance and preparing detailed minutes, which contribute to the success of meetings. It is concluded that the Executive Secretariat is essential for the effectiveness of institutional meetings, directly impacting the organization, communication and implementation of decisions.